Which Email service is best for your business?

Published on: September 17th, 2015

Free Email (POP) vs. Hosted Email (POP) vs. Hosted Exchange

Let’s take a look at the different types of Email services offered and find out which is the best for your business.

Free Email

POP (or IMAP) email is the basic flavor that became popular in the 1980s.  It gives you an email address but does not allow shared calendars, contacts and files, or simple synchronization between devices.

Many people get a free account from free Internet services such as Yahoo, Gmail, AOL, or MSN/Hotmail.  They think that what works for free at home will work fine for the office.

Email clients such as Outlook can be configured to “POP” a POP/IMAP account.  This would download the email into Outlook, to be read there, as opposed to logging into a web-based client to read the business email.  This feature does make it easier to organize your email into a central location.

Hosted Email (POP) from Computer Troubleshooters

Free email services are great for informal home usage where identity, support and backup are low priorities.  When problems inevitably do arise, support is provided by 1-800-OFFSHORE – and we all know what that is like.

Hosted Email by Computer Troubleshooters allows businesses to enjoy all the benefits of low cost email services AND receive high quality, local support services.  Additionally, your business name can be branded in the email address, which portrays a professional image. For example, [email protected] sounds much more like a stable, experienced company than [email protected], don’t you think?

Computer Troubleshooters offers fully supported Hosted Email for a low monthly fee. But wait, before making a decision, consider the benefits of robust, full-featured email service, Microsoft Exchange.

What is Microsoft Exchange?

Microsoft Exchange is a computer server that centrally stores a company’s email, files, task lists, calendar and contact information.  Here are a few reasons Exchange is the world’s most popular business messaging platform:

• Synchronization: Email, contact and calendar information are automatically synchronized across devices.  When you file email into a folder or delete a message, Exchange will do the same thing on all devices configured with the same account, such as a second PC and wireless device.
• Backups: In Microsoft Exchange the email and all your history stays on the server until you delete it from Outlook.  With Outlook, you never have to worry about your email history if your computer crashes since it lives on the server.
• Shared calendars: Lets employees see colleagues’ availability to schedule or rearrange meetings, book conference rooms, and plan projects.
• Shared task lists: Allows “to do” lists to be created and assigned, then shared with team members.
• Shared contacts: Company or shared address books means important contact details will never be lost or misplaced.
• Outlook Web access: Allows for email and information access through an Internet Web browser.

Hosted Exchange from Computer Troubleshooters

Hosted Exchange from Computer Troubleshooters, offers all the benefits of Hosted Email PLUS the benefits of Microsoft Exchange WITHOUT the investment in a Server.

If accountability is important (and is it ever NOT important?), if consistent and systematic accessibility are important, and if data security is important, then hosted exchange from Computer Troubleshooters is the solution for your business.

Still in doubt? Here is the good news: Exchange can be deployed at any stage of your business so if you want to try it the old way first, you can.

For more information, contact us at 203.702.2103, [email protected] or www.cts-danbury.com/contact.